Compliance Documentation · ¥40,000
Know where your documentation stands — before someone else asks
A structured review of your company's internal documentation against the obligations applying to your sector and size. You receive a gap list, drafted policy text where needed, and a plain statement of what is already in order.
Back to Home Send an EnquiryWhat This Review Delivers
At the end of this engagement, you will have a clear picture of where your internal documentation sits against the obligations your business actually carries. Not a general checklist — a specific account of your situation, ordered by where the exposure is greatest rather than by what is easiest to address.
A gap list ordered by exposure
Items are ranked by the practical weight of the obligation, not alphabetically or by effort. You see what matters most, first.
Drafted policy text
Where a required document is missing entirely, a draft is included. This is a working starting point, not a model template from a database.
What is already in order
Obligations already met are noted plainly. You are not asked to revisit what is working, and you can point to it when customers or partners enquire.
The Situation Many Companies Find Themselves In
Compliance documentation tends to accumulate in a particular way. Some policies were written when the company was smaller and haven't been reviewed since. Others were drafted in response to a one-off request and don't reflect the current business. A few obligations are met in practice but aren't recorded anywhere.
The difficulty is that you often don't know which category each document falls into — or whether some obligations simply aren't covered at all — until someone asks. That someone might be a customer running due diligence, a supplier requiring evidence of your data handling practices, or a partner with its own regulatory obligations.
By that point, the pressure to produce something quickly can lead to documents that are superficially compliant but don't hold up on closer reading. Or you find a gap that takes several weeks to close properly, which delays a commercial relationship you needed to move forward.
A review undertaken at a point of your choosing, before any external pressure arises, puts you in a different position. You decide the pace. You address what needs addressing in the right order. And you have documentation you can rely on.
The Sekihi Approach to Compliance Review
This review covers the four areas where most companies of small to medium size carry documented obligations: personal information handling, record retention, internal reporting arrangements, and supplier due diligence. The scope is adapted to your sector, not applied as a generic template.
Personal Information Handling
Your current documentation on how personal data is collected, stored, used and shared is reviewed against the applicable obligations. Gaps and misalignments are recorded plainly, with a note of the specific obligation each represents.
Record Retention
Retention periods for different categories of business records vary by sector and by the type of document. Where your current practice differs from the applicable requirement, this is identified and the reason is explained.
Internal Reporting Arrangements
Many sector-specific obligations require that certain matters be reported internally within a defined period or to a designated role. Whether your current arrangements satisfy those requirements is confirmed or questioned with reasons.
Supplier Due Diligence
Where obligations extend to how you manage your supply chain, the documentation covering that area is included in scope. This is particularly relevant for companies whose customers are themselves regulated entities.
What the Engagement Looks Like
Scope confirmation
After an initial enquiry, Sekihi confirms the scope in writing — what will be reviewed, what falls outside this engagement, and what documents you will need to share. There is no obligation at this stage.
Document submission
You share your existing policies, procedures and relevant internal documents. Questions are sent in writing if further context is needed. You are not required to attend meetings.
Review and drafting
The review is conducted over four to five weeks. Where draft policy text is needed, it is prepared during this period as part of the same engagement.
Written output
You receive the gap list, any drafted text, and the plain note of obligations already met. All of this is in a single written document you can retain, share with your accountant, or present to counterparties as needed.
The process is designed to ask as little of your time as possible. The significant work happens on the Sekihi side. Your involvement is mostly at the start, when documents are shared, and at the end, when you receive and read the output.
Fee and What Is Included
Service Fee
¥40,000
Fixed fee for the full engagement, including all items listed
Timeline
Four to five weeks from document submission to written output
Fee changes
Fees do not change once the engagement is confirmed in writing. If scope changes are needed, these are discussed and agreed in advance.
Included in this engagement
Review of existing internal documentation against obligations applicable to your sector and company size
Gap list ordered by exposure, not by ease of correction
Drafted policy text for any required documents that are entirely missing from your current set
Plain note of obligations already met without change, suitable for sharing with counterparties
Written questions during the review period if additional context is needed
Single consolidated written output document at the conclusion of the engagement
How the Review Works and What to Expect
The methodology
Each obligation is assessed against the documents actually in use in your company — not against model policies or generic standards. The review takes your situation as the starting point, which means the output reflects what your company specifically needs to address.
Where an obligation is met by your existing practice but not by any document, this is noted separately. Practice without documentation is a common gap, and one that is straightforward to close once identified.
What progress looks like
The gap list at the end of the engagement is also a prioritised action plan. Items at the top carry the most exposure. Items further down may still need attention, but the sequence gives you a sensible order in which to work through them after the engagement concludes.
Most companies find that a proportion of obligations are already met, a proportion need the drafted text adopted with minor modification, and a smaller number require more considered work. The output makes this distribution clear from the outset.
This service covers documentation review and advice on the obligations identified. It does not cover implementation of changes, ongoing monitoring, or liaison with regulatory bodies — those matters would be discussed as a separate engagement if needed.
Confidence in the Engagement
No commitment at the enquiry stage
Sending an enquiry does not create any obligation to proceed. Sekihi will confirm the scope and terms in writing, and you decide from there whether to begin the engagement.
If the matter you have described does not fall within what this service covers, this is communicated clearly and at no charge.
Written scope before work begins
The engagement scope is confirmed in writing before any review work starts. If at any point the scope needs to change, this is discussed and agreed before the additional work is undertaken.
The fee stated is the fee charged. If a revision to the original scope reduces the work involved, the fee is adjusted accordingly.
How to Proceed
The starting point is a brief description of your company and the area you would like reviewed. No documents are required at this stage — a general outline of your sector and size is enough to confirm whether the engagement is appropriate for your situation.
Step one
Send an enquiry
Use the contact form on the main page. Describe your company's sector, approximate size, and the compliance area you are concerned about.
Step two
Receive scope confirmation
Within three working days, Sekihi responds in writing to confirm whether this service applies and to outline the engagement terms.
Step three
Share documents and begin
Once you confirm you wish to proceed, you share the relevant documents and the review begins. The timeline is communicated in writing before work starts.
Begin with an Enquiry
If your company's compliance documentation hasn't been reviewed recently, or if you are about to face external scrutiny of your practices, this engagement may be a useful place to begin. There is no obligation in asking.
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